Physiotherapy and rehab clinic software
Physiotherapy and rehab clinics run bookings, patient records, treatment plans, exercise programmes, outcomes and payments across a diary, a pile of notes and a booking tool that does not understand rehab. Off-the-shelf physio software is pricey, rigid and makes you work its way.
We build software around how your clinic actually works. Bookings, patient records, treatment plans and outcomes in one place, shaped to how you treat, and yours from £150 a month.
What it does
Bookings and reminders
Patients book and rebook online and get reminders, so you have fewer gaps, fewer no-shows and less time on the phone.
Patient records and histories
Every patient, injury, assessment and note in one place, to hand the moment they walk in rather than buried in paper.
Treatment plans and outcomes
Track programmes and progress against each patient, so you can see what is working and show it to them and their GP or insurer.
Keep patients on their plan
Packages and reminders that nudge patients to rebook and finish their course of treatment, better for them and for you.
Proof, not promises
This is home turf. Muscle Injury Clinic run their practice on a patient-management system we built them, and we have built for Long Covid Rehab Solutions and Manual Therapy UK too. We know how a rehab clinic runs, and we build the system around it.
Related: Clinic & healthcare software and Clinic management software.
Ready when you are
Custom systems from £150 a month. Bespoke, human-designed websites from £2,000.
Book a free call and we will tell you honestly what is worth building, with no cost and no hard sell.
Common questions
Should a physio clinic buy off-the-shelf clinic software or have it built?
Packages like Cliniko or TM3 are a good fit if your clinic runs a standard way and you are happy with their notes, their booking screen and their price per clinician. Building your own pays off when your assessments, outcome measures or rehab plans do not fit their forms, or you are paying for features you never touch. We will look at how you actually run and tell you which makes sense.
Can it hold full patient records and clinical notes safely?
Yes. We build proper patient records with your own assessment and note templates, and lock access down so each therapist and receptionist only sees what they should. Records are stored in the UK and set up to meet GDPR, with a trail of who looked at what.
Can patients see their exercise plans and book online?
We can give patients a login or a simple link to their rehab plan, with videos and progress they update between sessions. Online booking, text or email reminders and intake forms before the first appointment all sit in the same system, which cuts no-shows and saves your front desk retyping everything.
How much does a bespoke physio system cost?
We build in stages, so there is no big bill on day one. It starts from £150 a month, or a one-off build you own outright, and after a short call we give you a fixed price. You are not tied to a per-clinician fee that climbs every time you take someone on.
How long before we could use it?
Usually weeks, not months. We get a first working version live with the parts you need most, often booking and records, then build the rest around your clinic while you are already using it.
Can it replace the systems we juggle now?
Most clinics come to us running a diary, a patient spreadsheet and a separate reminder tool. We can pull those into one place and bring your history across, so nothing is lost. If part of what you use now works well, we keep it and join it up rather than rip it out.
Helpful guides
Related solutions
See it in action: Manual Therapy UK →
