Custom CRM software for recruitment and staffing agencies
Generic recruitment CRMs charge per seat and still do not fit how you place people. We build bespoke systems around your desk: candidates, clients, vacancies, bookings, compliance and the reports you actually need, in one place your team wants to use.
It is the kind of system that finds the nearest qualified candidate in seconds, flags a lapsing right-to-work document before it becomes a problem, and gets your agency off spreadsheets for good.
What it does
Candidates and clients in one place
Full records for every candidate and client, with the history a click away. Encrypted right-to-work and bank details, searchable without exposing them.
Compliance that watches itself
Every document carries an expiry and the system flags anything lapsing before it becomes a problem on site or a fine on your desk.
Find the right person fast
Rank available candidates by distance from the client site and whether they hold the right tickets, so you fill a shift in seconds, not scrolling.
Bookings, payroll and reports
Allocate shifts, run the reports you live by, and export payroll without re-keying. The busywork the job usually buries you in, handled.
Proof, not promises
We built the whole system that runs M8 Staffing: candidates with encrypted right-to-work records, a finder that ranks people by distance from the client site, automatic compliance flagging, revenue analysis and a native iPhone app for the team on the road. We can build the same around your agency.
Related: Professional services software and Custom software.
Ready when you are
Custom systems from £150 a month. Bespoke, human-designed websites from £2,000.
Book a free call and we will tell you honestly what is worth building, with no cost and no hard sell.
Common questions
Off-the-shelf recruitment CRM or a bespoke build?
The big CRMs like Bullhorn are strong if your agency works the way they expect and you are happy with their per-seat pricing. A build of your own pays off when your shift matching, compliance checks or the way you place candidates do not fit their setup. We built the M8 Staffing system and its iPhone app, so we know what a busy agency needs day to day.
Can it match candidates to shifts and placements?
Yes. We can match candidates to shifts or roles on skills, availability and location, and fill gaps quickly when someone drops out. In M8 we built this with a phone app, so consultants and candidates can see and confirm shifts on the go.
Will it handle compliance like right to work and DBS?
Yes. Compliance can be built in, so right-to-work, DBS, certificates and expiry dates are tracked and flagged before they lapse. That keeps you audit-ready instead of digging through folders when a client asks.
How does it manage candidates, clients and timesheets together?
Candidates, clients, placements and timesheets sit in one place, so you can see who is working where and what is owed. Timesheets and availability can come in from a phone, which cuts the admin between a shift being worked and it being invoiced.
Is candidate data kept secure and GDPR-compliant?
Yes. You hold sensitive data like ID, right-to-work and bank details, so it is stored in the UK, encrypted, and access is controlled by role. We build it to meet GDPR, with a record of who accessed what.
What does it cost, and can it replace our current CRM?
We build in stages from £150 a month, or a one-off build you own outright, with a fixed price after a short call. In most cases we can move your candidate and client data across and replace the CRM you have, keeping anything that works, like your job board or payroll, connected.
Helpful guides
Related solutions
See it in action: M8 Staffing System →
